How to Send Email on Gmail From PC and Phone
You’ve just signed up for Gmail, and you’re already amazed by its clean user interface. However, you don’t have time to get acquainted with it or its features because you urgently need to send an email. Understanding how Gmail works and its various features can be challenging for new users. To make your journey with Gmail easier, here is an in-depth guide on how to send emails from Gmail, along with a few tips and tricks.
Table of Contents
How to Send an Email on Gmail
From Computer:
Sending an email from Gmail isn’t rocket science; you can effortlessly compose an email. Moreover, you can now ask Google to draft an email for you with just asimple prompt. Don’t worry; in this guide, we will also delve into the AI (Artificial Intelligence) aspect. But before we get into that, let’s start by learning how to create and send an email from Gmail.
1.Open theGmailon your preferred web browser.
2.To begin writing an email, simply click on theComposebutton located in the top left corner.
3.A new message pop-up will appear in the bottom right corner.
4.From there you can start writing an email. In case, you want to go tofullscreen mode, you can click on theDouble Arrow Vectoricon.
5.Since you’re new to Gmail, we will explain some of the basic stuff that can help you compose a proficient email.
TIP:Learn themeaning of each icon and symbol in Gmail.
This is the box where you will enter the email address of the recipient.
Cc and Bcc Field
The Cc (Carbon Copy) and Bcc (Blind Carbon Copy) fields in email allow you to send a copy of the message to other recipients.
“Cc” recipients can see who else received the message.“Bcc” recipients are hidden from the other recipients, maintaining their privacy.
Blank Space
This is the area where you compose and style your email.
Text Format Bar
If you want to style your text inside the email, you can click the‘A’icon which acts as aformatbutton. From there, you can change the font style, increase text size, change text alignment, bold text, and more. To apply any of the formats, simply select the text and click on your preferred format options.
Pencil with Start Icon
If you have access to the‘Help Me Write’AI tool, you’ll notice a Pencil with a Star icon next to the‘A’icon.
You can use this tool to generate an email using a text prompt, and it will create an email for you in a matter of seconds, although it may need some editing on your part.
We’ve already provided a comprehensive guide onhow to access and utilize the ‘Help Me Write’AI tool; be sure to check it out.
Paperclip Icon
Think of this icon as theAttachmentbutton. you’re able to use it to attach various file types in the email, including images, PDFs, and Docs.
Please be aware that there is a maximum upload size of25 MB. If the file size exceeds the 25 MB mark, then it will convert the file to a Google Drive link.
NOTE 1:Google Drive attachments size limit 15 GB.
NOTE 2:There is no set upper limit on the number of attachments allowed. We tested this by adding over 65 files, including images, PDFs, and documents. The only thing to be mindful of is not exceeding the 25 MB data limit.
Emojis Button
The smiley icon you’re seeing is the Emoji button. Clicking on it will allow you to select emojis from a wide range of categories. Emojis are added to emails when you are writing in a casual or informal context, such as messages to friends, family, or close acquaintances.
Lock with a Small Clock Icon
Consider this icon as aConfidential Modebutton. Clicking it will enable you to add multiple layers of restrictions to your email, such as preventing recipients from forwarding, printing, or downloading the email. you may even set an expiry date for your email, after which the recipient won’t have access to your email once the specified time has passed. We’ll go into more detail about this feature later on.
6.Once you’re finished composing your email, click theSendbutton to send it.
That’s it.
TIP:Learn how toadd a signature in Gmail.
From Mobile:
While there isn’t much of a difference between sending emails from a desktop browser or a mobile app, we still want to make no exceptions here given you’re new to Gmail.
Like the web version of Gmail, the mobile app also requires you to tap the Compose button to start writing an email. Furthermore, you’ll have access to features like text formatting, attachments, confidential mode, and more.
When you’ve finished composing your email, simply tap the Send button, which is represented by a paper plane icon located in the top right corner.
NOTE:If theText Format toolbaris not visible in your Gmail’s Compose Window, you canpress and hold the text fieldfor a few seconds, and a‘Format’option will appear. Simplytap on itto enable the text format toolbar.
How to Unsend Email on Gmail
When you send an email from Gmail, you’re granted a brief window of time to undo the action, just in case you made a mistake or forgot to add something. If you click theUndobutton before the timer expires, you’ll successfullyunsend the email in Gmail. Now, you might be wondering how to do this and whether you can extend the Undo timer. Don’t worry, we’ll address these questions here.
When you send an email onGmail from a PC, you’ll find theUndooption at the bottom. Click on it, and you’ll be taken back to the email draft.
Likewise, when you send an email from amobile app, you’ll spot theUndobutton at the bottom of your screen. A simple tap on it will undo the email you sent.
By default, the Undo timer is set to 5 seconds, but you can change it.
1.OpenGmailon your desktop browser, then click on theSettingsbutton (Gear icon) and selectSee all settingsoption.
2.Now under theGeneraltab, look for theUndo Sendsetting. Once found, click on thedrop-down menuto select the preferred seconds. The maximum period you can select is 30 seconds.
3.Once selected, scroll to the bottom and then click theSave Changesbutton.
Note:You cannot adjust the Undo Send timer using the Gmail mobile app.
How to Schedule an Email in Gmail
Did you know that you can also schedule your emails in Gmail? This can come in handy when you want to compose messages in advance and have them delivered at a specific date and time. Here’s how to do it:
1.Next to theSend text, you will notice asmall triangleicon. Clicking on it will give you an option to Schedule send the email.
2.After selecting theSchedule sendoption, click on theSelect date and timeoption.
3.From here, choose your preferreddate and timeand then hit theSchedule sendbutton.
That’s it. You have successfully scheduled an email.
What if you wish tocancel a scheduled emailor modify the date and time? To do so, navigate to theScheduledsection, and then open thescheduled email.
Beneath the recipient’s email address, you’ll find theScheduledlabel. Here, an option toCancel Sendwill appear; click on it, and your scheduled email will be canceled.
1.In the compose screen, tap on theKebab Menu(3-dotted icon) in the top right corner and select theSchedule sendoption.
2.Next, select thePick date & timeoption and then choose thedate and time. Once done, hit theSchedule sendbutton.
That’s all there is to it. Your email is scheduled.
Tocancel a scheduled emailon your phone, tap theHamburger Menu(3-bar) in the top left corner, then navigate to theScheduledsection.
Next, open theemailand simply tapCancel send.
That’s it! Your email will be canceled, and your message will be reverted to a draft. you’re able to then create a new schedule if needed.
How to Send Bulk Email From Gmail
To send email in bulk from Gmail, there are two ways to do that:
1. From Contacts:
One of the easiest ways to send mass emails is from your Gmail contacts. Here’s how:
1.All you need to do is click on theTolink.
2.Next,check the boxnext toSelect All.
3.If you want todeselect any contact, simplyuncheck the boxnext to thecontact. Once done, click theInsertbutton.
As you can see all the email address from your contacts has been added to your email.
TIP:Learn how toadd email to contact list in Gmail.
2. From Worksheet
If you’re in college, an organization, or an office, you likely have an Excel or Google Sheet where you store many email addresses. To send a mass email from there, select theemail addresses, copy theemail IDs, and then paste them into the‘To’field.
As you can see it has properly added all the selected email addresses.
NOTE:The process for the mobile app mirrors that of the desktop counterpart.
If you’re wonderinghow many emails you may send per dayor how many recipients per message you can add? In the free Gmail account, you can send 500 emails per day and the maximum number of recipients per message is 500.
On the other hand in the paid Google Workspace account, you’re able to send 2,000 emails per day and the maximum number of recipients per email is 1,500.
TIP:Learn how tofind contacts saved in Gmail on iPhone, Android, and PC
How to Send Confidential Email on Gmail
If you want to share some sensitive information with someone on the email, you can use the Confidential mode feature on Gmail. It allows you to set an expiry date, add password security, and disable forwarding or replying. If you ever have such a need in the future, you can learn how to use these features:
NOTE:Enabling confidential mode will prevent your scheduled email from functioning.
1.In the compose page, simply click on theLockbutton and aConfidential Modewindow will appear.
2.From there, you can set yourexpiry dateand selectpasscodeauthentication on the email.
3.Once set, you can click on theSavebutton.
That’s all! The Content Expires message will be displayed right above the toolbar.
If you wish to modify or remove the confidential mode, you can click on theEditorCross(X icon) respectively.
TIP:Learn how toenable 2-factor authentication on Gmail.
On the other hand, if you want to create asecure email from your Gmail app, you can follow the below instructions:
1.Tap on theKebab Menu(3-dotted icon) and then select theConfidential modeoption.
2.Now set theexpiry dateandpasscodeand then tapSave.
If you wish to disable confidential mode, you can repeat the1st stepandtoggle offthe Confidential mode setting.
How to Perform a Spell Check on an Email (PC)
Before sending an email, if you want to cross-check for any spelling mistakes, you may use Gmail’s built-in spelling checker tool. To do so, click on theKebab Menu(3-dotted icon) and select theCheck spellingoption.
Afterward, click on thehighlighted textand it will suggest thecorrect spelling. If you believe the word is correctly spelled, you can simply select theIgnoreoption.
- How to send an anonymous email with Gmail?
While there is no foolproof method for sending an email completely anonymously, you may significantly enhance your privacy by employing temporary or disposable email addresses,utilizing a VPN, removing personal information from your Gmail account, and usingsecure web browsers.
TIP:Learn how toknow where your Gmail account is logged in.
- Why couldn’t my email be delivered?
If your email fails to deliver, it could be due to various reasons: you might have entered the wrong email address, there could be an issue with the recipient’s email server, or problems might have occurred during the scheduled email process. You may attempt to resend the email after some time.
- I accidentally closed Gmail’s compose page. Where can I retrieve my draft?
You can locate your draft in the Drafts section.
Ultimate Gmail Guide for Beginners
At first, you might find Gmail challenging to use, but trust us, it’s as easy as scrolling through Instagram Reels or TikTok videos. In this guide, we’ve tried to cover as many basic features as possible, which we believe you will likely use in your day-to-day life. We hope that by the end of this article, you will become a pro at sending emails from Gmail.
If you think that Gmail is not suitable for your needs, you can find out how topermanently delete your Gmail account.
Rahul is your go-to guide for fixing Windows, Steam, Android, Samsung TV, and Google Chrome. An engineering college dropout who followed his passion for tech, he brings 3 years of troubleshooting experience and 2+ years of running his own tech blog to the table. When he’s not solving your tech problems, you’ll find him unwinding with the latest anime or K-drama.
